When I'm at work: Working on a committee - Powerpoint presentation
Working on a committee
You will learn about:
- what a committee is
- what a workplace committee is
- what people on workplace committees do
- why we have workplace committees
- how workplace committees are chosen
- what happens at workplace committee meetings.
Topic 1 - What is a committee?
A committee is a group of people who work together for others to do things that will benefit everyone.
A workplace committee is a group of people who work together for others to do things that will benefit everyone in the workplace.
People on committees work together for other people in the workplace, to do things that are related to the workplace. These things will benefit everyone in the workplace.
- Who do workplace committees work for?
- What workplace committees do we have?
- What do our workplace committees do?
Now watch and listen to Bob's story.
Hi. My name is Bob. I am a member of the safety committee at my workplace. I look out for things that keep us safe at work. Workers tell me about things we should talk about at our safety committee meetings.
- Why do you think Bob is on the workplace safety committee?
- How does Bob's position on the safety committee help the workplace?
- Why do you think it would be good to have Bob on the safety committee?
Topic 2 - Why do we have workplace committees?
We have workplace committees:
- to share the workload
- because it is the law or the rules of the Disability Business Service
- to encourage workers to have a say
- to get ideas for the workplace and workers.
- Why is it good to share the workload?
- Why is it the law for workplaces to have some committees?
- Disability Services Standard 3 is all about workers having their say. How can workplaces help with this?
- How can committees help with issues in the workplace?
- How can committees help with new ideas for the workplace?
- If you are not a committee member, how can you get a committee to help you to have a say?
Now watch and listen to the pool table story.
The social club received a letter at its monthly meeting from Joe, Ross and Alf.
The letter said, 'We are really cross and don't want to pay any more money to the social club because we haven't been able to play pool at lunchtime for four weeks. It seems to be always the same blokes who get the table and hog it with their mates. This isn't fair because we helped pay for this table as much as they did and we don't get a chance to play pool.'
The social club committee discuss the letter. What can the committee do to solve the problem?
- How have you helped to solve the pool table problem?
- Who have you helped?
- How will you get back to the people who wrote the letter to let them know what you have done about their complaint?
- Why do you think it is important to have a committee like this one?
Topic 3 - How are workplace committees chosen?
People can be on a workplace committee because:
- it is part of their job
- they volunteer
- they are nominated
- they are co-opted
- they are elected.
- What does it mean if you:
- are nominated
- are co-opted
- are elected to work on a committee?
- What does it mean to vote?
- Can you nominate yourself to work on a committee?
Now watch and listen to Brenda's story.
DB Services has a quality committee and there has to be one person from each of the work areas on the committee.
Brenda used to work on the gardening crew and she was their representative on the quality committee. She has just moved over to the packing team. Carl from the packing team is already on the quality committee, so Brenda can't be on the quality committee anymore.
The gardening crew has elected Jenny to replace Brenda on the quality committee. Brenda is going to come to the next quality committee meeting to help Jenny learn what happens at the meetings.
- Why can't Brenda be on the quality committee anymore?
- Why is it good to have someone from each work area on the quality committee?
Now watch and listen to Bruce and Joyce's story.
Bruce and Joyce are supported employees in Hillside Business Services and have been nominated to join the safety committee.
As only one position is vacant, an election is going to be held. Bruce and Joyce understand that only one of them can be on the committee. They are both keen to be on the committee and have been talking with the other workers about why they should vote for them.
Bruce has talked about his previous experience on the committee and how he is a good listener. Joyce has not been on a committee before but she has good ideas and is a responsible person.
- Why will it be necessary for an election to be held for this committee?
- What will Bruce and Joyce need to do before the election?
- What does being nominated to join a committee mean?
- What does being elected to a committee mean?
Now watch and listen to Sarah's story.
Parkview Business Services is planning to hold its annual Christmas party in the local park.
A committee is to be formed to help organise the party.
Sarah, a new employee, volunteers to be on the committee.
- What are the things this committee will need to do?
- Why do you think Sarah has volunteered to be on this committee?
Topic 4 - What roles are there on workplace committees?
Workplace committees usually have:
- a chairperson
- a secretary
- a treasurer
- a team representative
- committee members.
- What do a chairperson, secretary, treasurer, team representative, and committee member each do on a workplace committee?
- Can you think of any committees in your workplace that handle money?
- What would happen if you wanted to be a secretary on a workplace committee but you couldn't read or write?
Now watch and listen to Brian's story.
Brian works at DB Services on the gardening team. He's also the chairperson of the DB Services social club committee.
Mario, a supervisor at DB Services, is the treasurer of the DB Services social club committee.
Chen is the gardening team's representative on the committee.
Lisa and Julia are also team representatives on the DB Services social club committee.
At the monthly committee meeting, Brian wants to discuss the Christmas party. He asks Mario how much money there is to spend but before Mario can answer, Lisa interrupts.
Mario and Brian are annoyed. Brian tells Lisa that she has to wait her turn. He continues his conversation with Mario.
Brian then asks Chen to talk about what the gardening team wants to do for the Christmas party. Chen is surprised. Brian works on the gardening team so he knows perfectly well what the team wants.
Brian tells Chen that it's her job to say what the gardening team wants because she's the team representative.
Brian sees that Julia's hand is up, so he asks her to speak after Chen has finished. Julia has just started talking when Lisa interrupts again.
Brian firmly asks Lisa to be quiet. He then asks Julia to continue with what she was saying.
In the meantime, Lisa has put her hand up. When Julia has finished talking, Brian asks Lisa to speak.
- Why do committees have rules?
- Why do people on a committee have different roles?
- How did Brian go as the chairperson?
- Why did Brian ask Chen to speak for the gardening team?
Now watch and listen to Amir's story.
Amir has been on the safety committee at DB Services for three months. He represents the new printing service crew. He has been to every meeting. He comes on time and listens quietly to what is being said. If Lynne, the chairperson, asks him if he wants to ask anything he either shakes his head or says no. He pins the notes of the meeting up on the noticeboard in his work area after every meeting.
Before one meeting, Lillian, one of the other people at the printing service, asks him to raise at the meeting that there is a problem with fumes in the copier room. Lillian and other people are getting headaches that they think come from working in there.
Amir goes to the meeting, but he doesn't say anything about the fumes.
When she sees the notes of the meeting, Lillian is very angry and says Amir is not doing his job properly.
- What parts of being on the committee is Amir doing well?
- Are there parts of his role that Amir is not doing well?
- Is it a problem that Amir is not speaking up at the meetings? Why?
- Who might be able to help Amir do his job on the committee better?
Topic 5 - What does it mean to represent other people?
Representing other people means that you:
- are a good listener
- talk with co-workers about issues
- tell co-workers about decisions
- keep co-workers up to date
- are the team's voice in meetings
- are prepared for meetings
- ask questions during meetings
- take part in meetings.
Committee members learn how to:
- ask questions
- share information and ideas
- solve problems
- listen to other people's ideas
- discuss ideas
- make decisions.
- What does it mean to represent other people?
- What skills do you need to represent other people well?
- What skills will you learn more about and be able to practise when you are actually working on a committee?
- How will learning these skills help you to represent other people well?
Now watch and listen to Louise's story.
Louise attends the meeting of the quality committee each Tuesday morning. At the meeting, she is asked to raise any issues from her work area. Her response is always that there are no issues.
When she returns from the meeting, her supervisor asks her to tell the workers in her area what was discussed and any decisions made at the meeting.
Louise's response is often that she has nothing to report.
- What would you have done differently if you were Louise?
- How would you have represented her work area?
- What can Louise do now to better represent her work area?
- How can Louise's supervisor help her?
Now watch and listen to Carl's story.
At the last meeting of the DB Services safety committee, Bill reported that someone was nearly hit by a forklift because they hadn't used the safe walkway in the warehouse.
The committee talked about the best way to make sure people used the safe walkways. Sally, the safety officer, said she would get some new posters and put them up. Bill knew that some people in his team didn't notice the posters. He thought that part of the problem was that the markings on the floor had worn off. He suggested getting a painter to come in and put the markings back.
Carl listened and spoke up next. He said that he agreed with Bill and Sally. His idea was that the people who worked in the warehouse could repaint the floor markings and put up the posters. Then they would know where the safe walkways were and what was on the posters.
The committee agreed that his idea was a good one and that is what they would do.
- How did being on the committee help Carl get his idea?
- Can you think of a time when you got a good idea from hearing what other people had to say?
Topic 6 - What happens during committee meetings?
Every meeting has:
- an agenda
- meeting steps or parts
- decisions to be made.
- Why do you think that committees need to be run properly?
- What is an agenda?
- What are minutes of a meeting?
- Why is it important to have an order of doing things during a meeting?
- What does voting for something mean?
- Do you think that the way committees make decisions is fair?
Topic 7 - Who can you talk to about getting the skills to be a committee member?
- share the work that has to be done
- come up with good ideas
- give workers a chance to be involved
- have a say about how things are done in their workplace.