Skip to content

Table of contents | PDF Library

Working Safely - Trainer's guide

Introduction

This Trainer's Guide has been designed to support the slide show presentation Working Safely which addresses supported employee workplace behaviours that relate to Occupational Health and Safety (OH&S). The goal is for supported employees to demonstrate safe work practices. They are not expected to be able to recite the OH&S Act! The aim is to impart the individual behaviours required to work safely.

Aim of this guide

This Trainer's Guide includes information and tips about various ways the training sessions can be conducted. The guide offers flexibility to support trainers in changing the presentation slides to reflect the participants' workplace safety needs. The presentation has been designed for supported employees with an intellectual disability, however it is useful for all supported employees.

To avoid supported employees having to grasp abstract information and transfer it to their own work environment, this presentation should be customised to reflect their workplace. Images of their work environment and of signs, equipment and hazards from their own workplace, help employees to more easily grasp the workplace behaviours they are to adopt.

All employers are obliged to provide OH&S training for employees. The Working Safely presentation has been developed to assist employers to fulfil this obligation. Using the slide show presentation, employers can provide OH&S training that is targeted to address the specific requirements of a work venue in a format that makes the presentation relevant to employee needs.

Overview

By conducting an OH&S audit and risk assessment prior to delivering training, you will be able to identify the most significant risks present in the participants' workplace and target the behaviours associated with those risks as learning outcomes for your training sessions. This Trainer's Guide outlines the steps to customise the presentation to address the hazards and behaviours you've identifi ed.

You can change the text to suit your workplace. For example, you might change the screen on Rules for workplace behaviour to include 'no running' or maybe 'walk between the yellow lines'. The presentation has photographs of hazards, signs and Personal Protective Equipment (PPE) and this guide takes you through the process of replacing those images with images of your workplace that you'll capture with a digital camera. We strongly encourage you to use your own images so that the venues, equipment, signage and people in your presentation are familiar, and clearly relevant to the participants.

Speakers notes are included in the slide show presentation to help you conduct it in a way that participants will find engaging, making it easier for them to learn.

The presentation is structured for delivery in a series of short training sessions rather than as one session.

Diagram of working safely structure

It is important that each section is introduced and that time is taken at the beginning of each session to review the learning from the previous session.

Your role as a trainer

A trainer is a guide

Your role is to support participants to learn, to gain from other participants experiences and access new information. Each training session you conduct, whether formal or informal and regardless of the group size will have goals, objectives and a time frame.

As a trainer you should:

Customising the presentation

Equipment

To customise this presentation you will need the following equipment:

Creating a customised presentation

The following steps will guide you through customising or changing the slide show presentation to best meet participant and organisation needs.

Note: Microsoft PowerPoint™ includes a help option on the toolbar and this can could be used to provide additional help, ideas and support when customising the presentation.

Step 1: Save the CD files

Create a folder on your PC's C drive and name the folder Working Safely.

Copy all the files on the Working Safely CD into that folder. Next double click on Working safely.pps to view the presentation and gain an understanding of how you will customise it and how the photographs you will take will be used within the presentation.

Step 2: OH&S audit and risk assessment

Conduct an OH&S audit of the employees' workplace and complete a risk assessment. This will help you to identify hazards and OH&S issues relevant to that workplace. You can then prioritise these issues and target workplace behaviours that should be addressed by your Working Safely sessions.

The OH&S Officer or Human Resources personnel in your organisation may be able to help with the conduct of the audit and ensure it complies with the organisation's procedures.

Step 3: Create images

Read through the presentation notes (go to 'View' on the toolbar and click on 'Notes Page'). This will give you guidance in deciding what to photograph.

Using a digital camera capture the following images:

Save these images as jpeg, tif or gif files on to the C: drive in the same folder as the Working Safely.pps fi le that you are going to customise.

Step 4: Customise the presentation

Conducting the training sessions

Before the session

OH&S tour and risk audit

To reinforce employees' understanding and to ensure that your examples are situated in the workplace, take the group who are doing the training on a tour of the workplace (you may want to involve your organisation's OH&S officer or HR representative). While in particular locations, ask questions about OH&S in that location, for example, 'What item of safety equipment must you be wearing if you are in here?' The tour should also highlight the location of equipment such as fi re extinguishers, exits, etc.

An OH&S tour checklist is provided, as Attachment 1, to assist you with the tour. Your OH&S representative might have the checklist used for your organisation.

Working Safely poster

To reinforce safe working practices and remind employees of the hazards and behaviours targeted in your session, you are encouraged to use the supplied poster template to produce a customised 'Working Safely' poster for your organisation.

Copy the file Poster.doc from the Working Safely CD to your C: drive. Open the file and decide which part of the presentation should be the subject of your poster. Targeting this message, replace the sample image with a suitable digital photograph from your workplace. Next, using plain language, modify the text (both poster title and poster text) to reinforce the messages.

If appropriate, you may wish to use the poster to reinforce safe working behaviour by presenting an image of an employee who is 'doing the right thing.' It is recommended that you display your customised poster 24 to 48 hours after your training session to reinforce the message.

Conducting the training sessions

Equipment you will need

To conduct the presentation you will need a laptop or PC, a projector and a screen (or suitable wall). For smaller groups you might run the presentation using just a computer screen.

Note: The presentation can be printed and used as handout/notes.

Conducting the presentation

Arrange the slides in sections that you think will best meet participant's needs. The slide show has been broken into sections to enable you to combine sections or deliver one section each time.

Diagram of working safely

Speakers notes are included in the slide show to assist you, however it is recommended that you practice your session before giving it and save your own speaker notes with prompts for the points you wish to cover. To add to the speaker notes, click on 'View' then 'Notes Page', then type in the text you want to add.

Remember if you want to print your notes choose 'Notes Page' on the 'Printer' screen.

Review activity

A review activity is provided as Attachment 2. By conducting this review you reinforce information provided during sessions and can measure the participants' level of understanding and reinforce any points as necessary. It is important that neither you nor the group view the review activity as a 'test'. It is designed as a tool for you to focus sessions to achieve the best results.

Attachments

Attachment 1: Working Safely Tour – checklist

Location Tick Tick Question/Topic Remarks
Entrance to the work area Checkbox
  1. Why is working safely important in this area?
 
Checkbox
  1. Identify the (number of) safety rules in here.
 
Checkbox
  1. Identify hazards.
 
Location of highest risk 1 (name area)
In an area where PPE is required Checkbox
  1. What protective equipment must you have on when you are in here?
  • Take photos of the PPE to be worn, the area and any signs
  • Repeat this activity in different locations to highlight the PPE required in different areas
Checkbox
  1. Can you see any signs reminding you to wear protective equipment in this area?
Checkbox
  1. What does this sign mean? (repeat for each sign)
An area where hazards exist Checkbox
  1. Are there any hazards around here?
  • Repeat this activity in different locations to highlight the hazards found in different areas
Checkbox
  1. What are they?
Checkbox
  1. What should you do to protect yourself from this hazard?
Checkbox
  1. Can you see any hazard signs? (if applicable)
Checkbox
  1. What does this sign mean? (repeat for each sign)
Location of highest risk 2 (name area)
In an area where PPE is required Checkbox
  1. What protective equipment must you have on when you are in here?
  • Take photos of hazards, the signs etc.
  • Repeat this activity in different locations to highlight the PPE required in different areas
Checkbox
  1. Can you see any signs reminding you to wear protective equipment in this area?
Checkbox
  1. What does this sign mean? (repeat for each sign)
An area where hazards exist Checkbox
  1. Are there any hazards around here?
  • Repeat this activity in different locations to highlight the hazards found in different areas
Checkbox
  1. What are they?
Checkbox
  1. What should you do to protect yourself from this hazard?
Checkbox
  1. Can you see any hazard signs? (if applicable)
Checkbox
  1. What does this sign mean? (repeat for each sign)

Location of highest risk 3 (name area)

In an area with PPE is required Checkbox
  1. What protective equipment must you have on when you are in here?
  • Repeat this activity in different locations to highlight the PPE required in different areas
Checkbox
  1. Can you see any signs reminding you to wear protective equipment in this area?
Checkbox
  1. What does this sign mean? (repeat for each sign)
An area where hazards exist Checkbox
  1. Are there any hazards around here?
  • Repeat this activity in different locations to highlight the hazards found in different areas
Checkbox
  1. What are they?
Checkbox
  1. What should you do to protect yourself from this hazard?
Checkbox
  1. Can you see any hazard signs? (if applicable)
Checkbox
  1. What does this sign mean? (repeat for each sign)
Work area Checkbox
  1. Identify a hypothetical situation, including a hazard and ask 'what must you be wearing?'
List scenario 1
eg forklift area
Take photos
Work area Checkbox
  1. Identify a hypothetical situation, including a hazard and ask 'what must you be wearing?'
List scenario 2
Take photos
Work area Checkbox
  1. Identify a hypothetical situation, including a hazard and ask 'what must you be wearing?'
List scenario 3
Take photos
Work area Checkbox
  1. If you see an accident who do you report it to?
 
Work area Checkbox
  1. If you find a workplace hazard what must you do?
Clarify and distinguish between what they should fix up themselves (eg rubbish on the floor, a hose left out or spilled water) and what they should report (eg electrical sparks, chemical spills, broken window)
Work area  
  1. Where are the fire extinguishers?
Take a photo of the fire extinguisher
Work area  
  1. Where are the fire hoses?
Take a photo of the fire hose
Work area  
  1. Where are the first aid kits?
Take a photo of the first aid kits, office and first aid officer
Emergency exits  
  1. Point out their emergency exit/s
Take photos
Emergency evacuation points  
  1. Point out their emergency evacuation points
Take photos

Attachment 2: Working Safely Activity

Employee's name: ......................................................................................................................................

Supervisor's name: .....................................................................................................................................

Date: ...........................................................................................................................................................

Review activity guidelines

By conducting this activity following the training session, you can reinforce information provided during sessions and can measure participants understanding and you can then reinforce any points that should be covered again.

Questions should be clear and unambiguous. It is recommended that trainers 'mix-up' their question styles (ie use prompts such as signs with questions or ask for a demonstration). How questions are answered is unimportant; the group's knowledge and application of working safely is important.

Assessment criteria Circle if a correct response is given
1 Tell me why working safely is important?

Answer: Because it saves you and people around you from getting hurt.
YES NO
2 Show the employee each of the PPE signs relating to their work area.

Ask them to name (or point to, or put on) the required PPE.
YES NO
3 Tell me what a hazard is?

Answer: Anything that can hurt you.
YES NO
4 Can you tell me (or show me) of three workplace hazards in this work area? YES NO
5 Show the employee each of the hazard signs in their work area:

a. What is the hazard highlighted by the sign?

b. What do you need to say or do so you won't get hurt by this hazard?
YES NO
6 Do you always wear the required PPE when you are in a location where PPE signs are posted? YES NO
7 What do you do if you discover a workplace hazard like (describe a serious hazard). Responses could include:
  • removing the danger
  • reporting the hazard to the correct person
  • filling in the appropriate form.
YES NO
8 Ask the employee how objects are moved around in their work area. Responses could include:
  • manual handling
  • trolleys
  • pallet jacks
  • forklifts.
YES NO
9 Ask ethe employee to demonstrate correct manual handling technique. YES NO
10 Conduct an emergency evacuation drill. Is the emergency evacuation procedure followed correctly? YES NO
11 Ask why it is important to follow evacuation procedures correctly. Responses could include:
  • ensures orderly evacuation
  • workplace can be assessed for safety
  • all employees can be accounted for.
YES NO

Return to top