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When I'm at work: Working on a committee - Trainer's guide

Chapters

Topic 3 - How are workplace committees chosen?

What you will need

You will need:

It is vital that everyone's viewpoints are valued and comments are allowed to be made in an open discussion. You will need to focus on issues relating to the learning objectives of the topic.

Note: Text in boxes replicates the information in the learner's workbook.

What learners will need

Learners will need:

Learning objectives

After taking part in this topic, learners:

Delivering the topic

Show slide 17

How are workplace committees chosen?

Discuss the following with the learners

There are lots of ways that you can be chosen to be on a workplace committee. It may be part of your job to be on a workplace committee.

Discuss the following with learners.

You may volunteer to be on the workplace committee. This means that you offer to work on the committee without being asked to, or having to.

Discuss the following with learners.

You may be nominated by your supervisor or a co-worker to represent the work team on a committee. This means that you are asked if you are willing to be on the committee. If you are willing, you could be one of a few people who have been nominated to be on the committee. Each work team usually has only one representative on a workplace committee.

Discuss the following with learners.

You may be asked to be on a workplace committee by people who are already on the committee. This is called being co-opted.

Discuss the following with learners.

There may be only one position available on a committee but two or more people may want to be in that position on the committee. When this happens, you need to choose or elect the person you want on the committee.

The people who want to be on the committee are called candidates.

On a piece of paper (called a ballot paper) which has the names of all the candidates on it, you put a tick next to the name of the person you want to be on the committee. This is called voting for that person.

You don't have to tell anyone else who you voted for. This is called voting by secret ballot.

The person with the most votes is elected to the committee.

Talk about other ways that voting can be done, for example, by drawing a picture of the preferred candidate.

Explain to learners that they will be able to practise voting in the activity for this topic.

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Summarise the previous discussion by asking learners the following focus questions and discussing their responses.

Focus questions

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Listen to Brenda's story.

Brenda's story

Photo of Brenda

DB Services has a quality committee and there has to be one person from each of the work areas on the committee.

Brenda used to work on the gardening crew and she was their representative on the quality committee. She has just moved over to the packing team. Carl from the packing team is already on the quality committee, so Brenda can't be on the quality committee anymore.

The gardening crew has elected Jenny to replace Brenda on the quality committee. Brenda is going to come to the next quality committee meeting to help Jenny learn what happens at the meetings.

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Questions for discussion

Discuss these questions about Brenda's story with learners. Encourage them to record their responses to the questions in their workbooks in the spaces provided.

Show slide 21

Listen to Bruce and Joyce's story.

Bruce and Joyce's story

Photo of Bruce and Joyce

Bruce and Joyce are supported employees in Hillside Business Services and have been nominated to join the safety committee.

As only one position is vacant, an election is going to be held. Bruce and Joyce understand that only one of them can be elected to be on the committee. They are both keen to be on the committee and have been talking with the other workers about why they should vote for them.

Bruce has talked about his previous experience on the committee and how he is a good listener. Joyce has not been on a committee before but she has good ideas and is a responsible person.

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Questions for discussion

Discuss these questions about Bruce and Joyce's story with learners. Encourage them to record their responses to the questions in their workbooks in the spaces provided.

Show slide 23

Listen to Sarah's story.

Sarah's story

Photo of Sarah

Parkview Business Services is planning to hold its annual Christmas party in the local park.

A committee is to be formed to help organise the party.

Sarah, a new employee, volunteers to be on the committee.

Show slide 24

Questions for discussion

Discuss these questions about Sarah's story with learners. Encourage them to record their responses to the questions in their workbooks in the spaces provided.

Show slide 25

Debrief the topic by leading learners through the following activities. Then highlight the issues that this topic has raised in relation to working on a committee and reinforce the focus questions.

After you have discussed the workbook activities with learners, ask learners to write their responses in their workbooks in the spaces provided. Responses can be made in any format, for example, in writing or in pictorial form. Learners are free to express themselves in whatever ways they want to.

Explain to learners that the workbooks are their own records of the information that they need in relation to working on a committee. There is no compulsion for learners to provide their own responses if it is not appropriate to do so.

Workbook activities

Ask learners to discuss their experiences and listen to each other's experiences about joining a workplace committee.

Discuss with learners how they and their work areas are represented by committees in the workplace.

Organise learners to role-play an election process for a safety committee, and to choose two candidates for the two vacant positions on the committee.

Review the learning by emphasising that people can be on a workplace committee because:

Review the learning by talking about the steps of the election process.

Talk with learners about the skills they have been using.

Repeat this activity with learners as often as they need to build their skills around nominating people for the right reasons, and then voting them onto a committee.

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