When I'm at work: Working on a committee - Learner's workbook
- Topic 1 - What is a committee?
- Topic 2 - Why do we have workplace committees?
- Topic 3 - How are workplace committees chosen?
- Topic 4 - What roles are there on workplace committees?
- Topic 5 - What does it mean to represent other people?
- Topic 6 - What happens during committee meetings?
- Topic 7 - Who can you talk to about getting the skills to be a committee member?
- Key resources
Topic 3 - How are workplace committees chosen?
What you will need
You will need:
- this workbook
- something to write with
- to be ready to be involved in an activity.
Watch the slides carefully. They will tell you what this topic is about. The slides are about the information in the boxes. Your trainer will talk with you about this information.
How are workplace committees chosen?
There are lots of ways that you can be chosen to be on a workplace committee.
It may be part of your job to be on a workplace committee.
You may volunteer to be on the workplace committee. This means that you offer to work on the committee without being asked to, or having to.
You may be nominated by your supervisor or a co-worker to represent the work team on a committee. This means that you are asked if you are willing to be on the committee.
If you are willing, you could be one of a few people who have been nominated to be on a committee. Each work team usually has only one representative on a workplace committee.
You may be asked to be on a workplace committee by people who are already on the committee. This is called being co-opted.
There may be only one position available on a committee but two or more people may want to be in that position on the committee. When this happens, you need to choose or elect the person you want on the committee.
The people who want to be on the committee are called candidates.
On a piece of paper (called a ballot paper) which has the names of all the candidates on it, you put a tick next to the name of the person you want to be on the committee. This is called voting for that person.
You don't have to tell anyone else who you voted for. This is called voting by secret ballot.
The person with the most votes is elected to the committee.
Now watch and listen to Brenda's story.
DB Services has a quality committee and there has to be one person from each of the work areas on the committee.
Brenda used to work on the gardening crew and she was their representative on the quality committee. She has just moved over to the packing team. Carl from the packing team is already on the quality committee, so Brenda can't be on the quality committee anymore.
The gardening crew has elected Jenny to replace Brenda on the quality committee. Brenda is going to come to the next quality committee meeting to help Jenny learn what happens at the meetings.
1. Why can't Brenda be on the quality committee anymore?
2. Why is it good to have someone from each work area on the quality committee?
Now watch and listen to Bruce and Joyce's story.
Bruce and Joyce are supported employees in Hillside Business Services and have been nominated to join the safety committee.
As only one position is vacant, an election is going to be held. Bruce and Joyce understand that only one of them can be on the committee. They are both keen to be on the committee and have been talking with the other workers about why they should vote for them.
Bruce has talked about his previous experience on the committee and how he is a good listener. Joyce has not been on a committee before but she has good ideas and is a responsible person.
1. Why will it be necessary for an election to be held for this committee?
2. What will Bruce and Joyce need to do before the election?
3. What does being nominated to join a committee mean?
4. What does being elected to a committee mean?
Now watch and listen to Sarah's story.
Parkview Business Services is planning to hold its annual Christmas party in the local park.
A committee is to be formed to help organise the party.
Sarah, a new employee, volunteers to be on the committee.
1. What are the things this committee will need to do?
2. Why do you think Sarah has volunteered to be on this committee?
Your trainer will help you with these activities if you are not sure what to do.
Think about the election activity that you've just done. What did you learn from the election activity?
What do you think you did well during the election activity?
What do you need more practice in?
Do you think that being elected is a fair way of joining a committee?
Think about the guest speakers and what they talked with you about regarding workplace committees. How are you and your work area represented by committees in the workplace?